Uganda: COUNTRY ADMINISTRATOR - UGANDA

Background

Ayuda en Acción Foundation is an international organization working in 20 countries leading integral development and humanitarian work, side by side with local partners. Our Mission is to inspire to a world without poverty, exclusion and inequality. A world where people help each other and can develop their capacities, fully enjoy the human rights that correspond to them and participate through democratic channels in the resolutions that affect their lives to be the protagonists of their own development.

Ayuda en Acción has been in Uganda for over 20 years and is now in the process of establishing itself stronger, in order to expand impact by creating more partnerships and work projects implemented through partners as well as direct implementation.

Being the first Country Administrator of Ayuda en Acción in Uganda is an exciting opportunity to take an integral part of the establishment of a branch of a leading iNGO and have a great imprint on it. S/he will be working hand in hand country staff, headquarters staff and partners.

Ayuda en Acción is committed to creating a diverse environment and is an equal opportunity employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Objectives of the Position

Sh/e will administer and supervise the incorporation and use of the financial, human and material resources of Ayuda en Acción Uganda in accordance with the values of transparency, quality, austerity and efficiency that the organization promotes, always ensuring the best management of the assets of the entity.

S/he will collaborate in the achievement of the Organization’s objectives and promote the implementation and execution of the institutional processes in Uganda, in coordination with the teams of the Headquarters in Spain and the Uganda National Program team.

Responsibilities

· Managing the Ayuda en Acción registration process in Uganda.

· Coordinate the processes of budgeting, implementation and control of the financial resources provided by Ayuda en Acción Uganda.

· Participating in the preparation of proposals to be presented to external funders, mainly in the economic part.

· Managing the financial, human and material resources of the institution complying with legality and current control systems.

· Inclusively control and monitor the implementation of funds allocated by Ayuda en Acción Uganda for the implementation of projects, whether these are managed by Ayuda en Acción Uganda or by Local Partners.

· In coordination with the other Ugandan Ayuda en Acción management and the Headquarters team, ensure the adequate allocation of resources for the efficient fulfillment of the entity’s foundational purposes.

· Manage the human resources of Ayuda en Acción Uganda selection, incorporation, payment of salaries, training, temporary leaves, termination of employment relationship, etc. in accordance with strict compliance with applicable regulations.

· Supervise and manage the institutional treasury, as well as the preparation and updating of the inventory of assets.

· Supervise and manage the acquisition of goods and the contracting of works and services in accordance with applicable procedures and regulations.

· Prepare financial statements periodically in accordance with legal and tax regulations and the accounting values and regulations applicable in the country, as well as in accordance with corporate accounting criteria.

· Supervise the proper execution of financial, accounting and administrative processes that are subcontracted to third parties, so that they respond to the Ayuda en Acción Uganda’s needs and are provided in a timely manner.

· Ensure compliance with all legal and tax obligations of the institution according to the requirements and regulations of the institution itself, as well as according to the regulatory framework at the local level.

· Coordinate the monitoring, supervision and administrative-financial audit of the institution, both internally and externally.

· Referent of Internal Control in the country, ensuring the implementation of all internal procedures in the country, as well as compliance with the internal regulatory framework.

· Periodically report through the established channels and through the pertinent tools the different reports to be sent to the Headquarters in Spain.

· Any other activity inherent to the job.

Skills and experience

· Bachelor's degree in Auditing, Economics, Business Administration or Accounting.

· At least 5 years of experience in similar positions in international cooperation organizations.

· Advanced knowledge of accounting, treasury management, budget management and analytical accounting.

· Knowledge of the labor, tax and contractual legal framework applicable.

· Experience in project management with international donors (AECID, EU, etc.)

· Good knowledge of Microsoft Office and the Internet. Advanced Excel.

· Knowledge of ERP, knowledge of SAP will be valued.

· Desirable: Certified Public Accountant, Valid driver's license.

Qualities and key skills

· Capacity for dialogue and to build and maintain effective relationships with the Organization's team and with local partners.

· Result-oriented.

· Rigor both in the quality of information and in compliance with the established deadlines.

· Analytical capacity.

· Teamwork.

Other requirements

· Availability to travel to rural areas.

· Flexible working hours.

Job offer conditions

· Immediate incorporation.

· Consultancy contract as a start; open employee contract once the country branch registration is completed.

· Full-time job.

· Work Center: based in Kampala (Uganda), with field visits.

· Remuneration in accordance with the Ayuda en Acción remuneration policy.

Interested candidates are advised to send their CV (up to 2 pages), Cover Letter (no longer than 1 page) and contacts of 3 references. Kindly do not add any further attachments.

Applications shall be emailed to hruganda@ayudaenaccion.org denoting the name of the position and applicant in the subject, no later than 29^th of January 2019 EOD.