Uganda: Shelter Coordinator

Shelter Coordinator

Duty Station

This position is based in Rhino camp, Arua District, West Nile Sub Region. The position will require frequent travel within the Region.

Position Reporting Line

The direct reporting line for the Shelter Coordinator is the Area Manager who is based in Arua. He/she will also be required to make finance/technical engineering reports to the Program unit when required.

General Objective

The Shelter Coordinator is responsible for overall management of Shelter implementation in the field office. He/she ensures the monitoring of qualitative, finance and operational aspects of project activities. He/She guarantees the smooth functioning of Shelter activities.

Project development and implementation

• Responsible for initiating concept papers and proposal development on the thematic areas of shelter.
• Coordinate with protection team on shelter needs
• Responsible for the development of project plans, budgets and funding proposals at the field level under the supervision of the Area Manager and in coordination with the Head of Programs Development.
• Ensure that a common strategy, approach and tools are developed for the shelter components across West Nile.
• Coordinate planning, implementation, monitoring and evaluation of shelter- related projects
• Make sure that projects adhere to protection standards and principles as well as DRC guidelines and accountability standards.
• Prepare quality and timely monthly, quarterly and annual reports for submission to Area Manager and Field Coordinator

Grants Management and Reporting

• Manage and oversee all shelter grants in Arua; develop and maintain implementation and procurement plans for all projects.
• In collaboration with the Area Manager and Field Coordinator prepare quality and timely monthly, quarterly and annual reports.
• Ensuring effective implementation of M&E systems throughout the lifetime of the project.
• Manage the project budget; oversee all budget expenditures and ensure they are allowable and allocable according to donor regulations; review monthly Budget Follow Up (BFU) and implementation tracking tool and collaborate with the Finance department to ensure accurate expenditures and reporting.
• Actively participate and prepare all documents in advance of the BFU and implementation tracking meetings.

Quality Monitoring, Evaluation In collaboration with the M&E team, supervise the Shelter teams and Project Staff to conduct and facilitate regular monitoring and evaluation activities, and liaise with partners to identify gaps and challenges as well as to ensure quality impact of the Shelter approach;

• In collaboration with the M&E team, develop and roll out plans and tools to ensure data are collected to better report on activities and to improve quality services for beneficiaries including: needs assessment, baseline and impact surveys;

Coordination and representation of DRC

• Coordinate with other humanitarian partners and local authorities in the target areas, as relevant for the effective and efficient implementation of the Shelter program;
• Participate in Shelter meetings and working groups at filed level and occasionally at national level if required. ,

• Contribute to coordination mechanisms, including reporting and updating interagency tools;

• Represent the organization locally amongst donors, NGOs, International Organizations and local authorities and report representation action to /Area Manager

• Ensure that the strategy of the Shelter programs complies with technical frameworks of DRC-Uganda.

Staff Performance Management, Learning & Development

• To support the identification and finalization of human resource needs for the smooth implementation of the Shelter program, in collaboration with the Coordination;
• To carry out recruitment when needed, in respect to the local regulations, in collaboration with the Shelter Line Managers, and in coordination with the Human Resources department, including writing of job descriptions and candidate selection processes;
• To support and identify professional development needs of the team, raise to Coordination team and develop capacity building priorities and response.

Ensuring the logistical and administrative monitoring for Shelter programs

• To ensure that logistical, administrative and financial procedures are respected by Shelter teams and alerts the management team if gaps are observed in order to take corrective action;
• When necessary, to give consent for local Shelter purchases and submits purchase requests to the relevant department and forward for approval (in accordance with internal rules and donor guidelines);
• To supervise the Shelter equipment and stock on the mission and ensures they are properly utilized;
• Any other duties that may be assigned.

Qualification and Experience

• Minimum of 5 years of experience in humanitarian organization implementing Shelter activities
• Experience in Shelter project management in humanitarian context
• Shelter background training in the technical field like B.Civil Engineering, B. Vocational Studies & Technological Studies with Education, Or B. Of Construction Management
• Experience in emergency Shelter activities implementation
• Excellent report writing skills
• Excellent knowledge of finance and budget.

Applications should be in English and include the following:

1. A cover letter (1 page) in which you explain why you are interested in the position and how you meet the qualities and qualifications criteria and salary expectations.

2. Concise and accurate CV (maximum 3 pages). The CV should include information about your qualification, relevant training courses, Work experience, name and contact details of 3 relevant references.

Please send your Cover letter, CV and Academic certificates by email toadministrator@drcuganda.orgby 14^th February 2018 5:00pm clearly indicating position name in the subject line. We thank applicants for their interest in the position however; only shortlisted candidates will be contacted.