Uganda: Finance Officer

Background

DRC is an International non-governmental organization, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world.

In Uganda, DRC assists the refugees from neighboring countries mainly DR Congo and South Sudan in the South West, West and West Nile region of the country. DRC’s assistance to refugees have been both emergency assistance to address the short term influxes from the neighboring countries as well as to address the sustainable solutions for the refugees. DRC is also the lead of a Consortium (Save the Children, ZOA, and CEFORD) for the implementation of an EU Trust Fund project in the refugee settlements in West Nile (Rhino camps, Adjumani and Kiryandongo settlements).

Purpose

The Finance Officer will facilitate the efficient and effective financial operation of DRC field office. He/She will ensure compliance with DRC rules and regulations as described in the Operations Handbook (OH) alongside donor policies, procedures, guidelines and rules.

She/he will seek and receive policy guidance/ instructions and support from Area Manager and Senior Finance Officer Kampala on their respective areas of responsibilities.

Key Responsibilities:

• Implement financial policies and procedures in accordance with DRC Operational Handbook.
• Assist with preparation of the budget.
• Establish the Fund requirements, and maintain adequate cash levels in the bank and submits cash flow forecast every 25th of the month to the Senior Finance Officer.
• Responsible for the management of Monthly cash books. Prepares weekly cashbooks’ with complete documentations for all the projects for review by Senior Finance Officer every Friday of the week.
• Ensure transactions are properly recorded and entered into the cash books on a daily basis with complete documentation.
• Provides the financial review of all Order Requests (OR) and Request for payments in accordance to the set limit in the DRC, Uganda internal Delegation of Authority and running budget line balance.
• Verifies and approves payment Vouchers for all payments in accordance to the set limit in the DRC, Uganda internal Delegation of Authority and running budget line balance.
• Ensure Program Manager reviews/carries out physical cash count reconciled at the end of the week (Friday) and that Cash counts are filled in Kampala for review by Senior Finance Officer the following Monday together with the weekly updated cashbook.
• Ensure month end cash counts are properly supervised and submitted to DRC Country office in Kampala by 1st of every month and month end cash books are submitted to Senior Finance Officer 2nd of every month.
• Prepares Monthly bank reconciliation and send end of month Bank statement to DRC Country office in Kampala by the 2nd of every month.
• Supervise scanning of cover sheets and supporting documents and sees that proper filing is done in accordance with donor requirements and/ or DRC OHB manual.
• Monitor project budgets closely and advice program Manager/Project coordinators on any issues of concern.
• Assist with the monthly, quarterly and annual DRC and donor reports preparation.
• Confirm that full accountabilities (documentations) are obtained for all expenditures and validity of claims all financial claims.
• Prepare schedules for all taxes withheld or paid on a monthly basis where relevant and submit to Senior Finance Officer for verification before submission to the relevant authorities.
• Supporting Finance and programme Managers to adequately prepare for both internal and external audits.
• Responsible for banking activities and ensure the safeguarding of all available funds.
• Reconcile the accounts payables.
• Reconcile the accounts receivables and advances and issue receipts for all the funds received.
• Monitor and ensure rent and fuel deposits are amortized on a monthly basis.

Reporting Arrangements

Reports to the Area Manager with technical supervision of Senior Finance Officer Kampala. The Finance Officer position directly supervises the Finance Assistant Adjumani and offers technical supervision to Finance Admin Assistant in Kiryandongo

PERSONAL SPECIFICATIONS

Essential:

• Degree in Finance or Accounting and final or Part certification in CPA or ACCA with at least 3 years work experience in finance or accounting in INGOs.

• Excellent knowledge in preparing major international donor reports.

• Possess strong analytical and conceptual skills.

• Proven management skills

• Fluent in written and spoken English.

• Proven commitment to accountable practices.

• Knowledge of working in challenging environments.

Preferable:

• Proven ability to manage large and varied workloads, and can manage stress constructively.
• Proven ability to prioritise tasks, meet deadlines and work with limited supervision.
• Pro-active, stable and robust character and a good team-player.
• Excellent communication skills, calm and a good sense of humour.
• Excellent interpersonal skills and demonstrated ability to establish effective working relations at all levels.

Applications should be in English and include the following:

1. A cover letter (1 page) in which you explain why you are interested in the position and how you meet the qualities and qualifications criteria and salary expectations.

2. Concise and accurate CV (maximum 3 pages). The CV should include information about your qualification, relevant training courses, Work experience, name and contact details of 3 relevant references.

Please send your Cover letter, CV and Academic certificates by email toadministrator@drcuganda.orgby 7^th September 2017 5:00pm clearly indicating position name in the subject line.

We thank applicants for their interest in the position however; only shortlisted candidates will be contacted.