Uganda: Senior Program Coordinator

Job Description

POSITION TITLE: Senior Program Coordinator

DATE: July 2016

COUNTRY PROGRAM: Uganda

RESPONSIBLE TO: Country Director

STATUS: Full Time

SUPERVISORY CAPACITY: Management and supervision of programs, program development and M&E personnel

COUNTRY PROGRAM MISSION
ARC Uganda mission is to work with its partners and constituencies to provide opportunities and expertise to refugees, displaced people, and host communities. We help people survive conflict and crisis and rebuild lives of dignity, health, security, and self-sufficiency. ARC is committed to the delivery of programs that ensure measurable quality and lasting impact for the people we serve.

ARC Uganda, with its head office in Kampala, is providing gender-based violence prevention and response, food security and livelihood services to Congolese Refugees (who fled to Uganda) and host communities in three locations of Uganda – Oruchinga, Kyangwali and Nakivale

PRIMARY PURPOSE OF THE POSITION
ARC Uganda’s Senior Program Coordinator will be the focal point for the program department. The purpose of the position: oversight, management and leadership of ARC Uganda programs and new programs development including program designing and proposal writing, and M&E portfolio

MAJOR AREAS OF ACCOUNTABILITY
PRIMARY DUTIES/RESPONSIBILITIES

Program Management, M&E and Reporting - 50%

• Develop a grant management plan ( work plan, spending plan and targets) soon after the grant is approved by donor in collaboration the finance, HR and operations department
• Provide leadership and management support including project planning, implementation and control
• Closely monitor program implementation and budget utilization/ burn rate and ensure that program and spending targets are met working programs personnel and provincial coordinator on monthly spending plan based on budget Vs actual analysis
• Monitor compliance with donor and ARC regulations and policies in the course of program implementation
• Ensure regular communications between programs and field support as well Kampala office support department with regards to finance, HR and operation (logistics, procurement, IT and security) on-time support.
• Ensure meeting deadline of ARC Kampala office and ARC HQ requests with regards to programmatic issues and others
• Ensure timely production of high quality donor report
• Ensure on-time monthly report including other reports to Country Director
• Provide leadership in developing /strengthening and managing a strong result-based monitoring and feedback tools/system
• Liaise with donors
• Ensure that an evidence based evaluation system is in place to learn the impacts
• Make monthly and quarterly financial forecast in consultation with Provincial Coordinator and submit to finance department in ARC Kampala
• Build capacity of programs staff as required
• Oversee program implementing partner issues in the field
• Participate in project budget review

Program Development - 40%

• Be the focal point for program development and lead out in the development of high quality and innovative proposals according to donor’ requirement and liaise with ARC HQ programs development department as well as donors as required
• Work closely with Country director and core programs personnel to implement, monitor and evaluate the ARC Uganda program strategy in order for shaping the strategic direction and growth of the ARC Uganda programs.
• Co-lead with the Finance Controller and programs personnel in the development of budget of new projects ensuring donor and ARC HQ requirement and met
• Conceptualize, design and develop project concept notes through coordinating and analyzing needs assessment in coordination with program personnel and provincial coordinator
• Maximize the efficient use of resources and efficacy in meeting the needs if beneficiaries
• Lead out in writing up and submission of proposals on time to submit to ARC HQ for review and ensure that proposal are submitted to donors on time through appropriate HQ and fed contact
• Help ARC department to coordinate and ensure programmatic linkages at every stage of the program design and implementation stage
• Follow up with ARC HQ and donors as required
• Build capacity of local staff in the area of program development
• Lead out in identifying sources of funding for new program initiatives to expand donor base

Presentation and Coordination - 10%

• Represent ARC in meetings with local authorities, donors, and other members of the humanitarian community.
• Attend cluster meetings, as appropriate and other coordination forums, to coordinate and prevent duplication with UN bodies, international, and national organizations.
• Assist the Country Director with strategic planning, representation and developing and implementing a clear country-level plan.
• Project the image of ARC’s work in Uganda

Other

• Other duties as assigned by the country Director
• Participate in core management team activities

• Exhibit the values of respect, team-spirit, non-violence, impartiality, humor, simplicity in work-style and integrity – transparency, accountability and ethical behavior in daily organizational activities.
  EDUCATION, TECHNICAL SKILLS & KNOWLEDGE REQUIRED

• 7 years experience with humanitarian or development programs in complex emergency or post-conflict settings.

• Masters degree preferred, four year degree required in a relevant field (International Development)

• Experience working closely with and building the capacity of national program managers.

• Technical knowledge and practical experience with international humanitarian programming.

• Experience with program development, design, monitoring and evaluation, and proposal writing.

• Strong coordination and leadership skills with proven ability to work across multiple technical areas simultaneously, supporting multiple staff members.

• Experience working with donors (OFDA, USAID, UNHCR, BPRM, international and national NGOs, and government agencies).

• Excellent interpersonal skills.

• Fluency in written and spoken English.

• Previous experience working in Uganda preferred

• Computer literacy (Microsoft Office).

KEY BEHAVIORS & ABILITIES

• Must be available for some evening and weekend hours
• Ability to travel with short notice
• Commitment to ARC’s mandate and objectives
• Experience working with diverse communities
• Highly developed organizational, liaison and communication skills
• Ability to work under own initiative and as part of a team
• Ability to multi-task and work under pressure
• Ability to be administratively self-sufficient

American Refugee Committee is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status. American Refugee Committee complies with all applicable laws governing nondiscrimination in employment.

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