Uganda: Assistant Accountant

PLATFORM FOR LABOUR ACTION

Platform for Labour Action (PLA) is a national human rights civil society organization that was founded in 2000. PLA focuses on human rights and seeks to promote and protect the rights of the vulnerable and marginalised workers through empowerment of communities and the individual. Our target population include children in exploitative forms of work, children at risk of exploitation, informal sector workers infected and affected by HIV/AIDS, women and youth and workers earning below UGX. 300,000/= per month.

JOB DESCRIPTION

Job title:

Assistant Accountant

Job Location:

Kampala Uganda

Overall job purpose

Keeping accurate books of accounts as required by professional standards

Level

Middle level

Reports to:

Senior Accountant

Supervisor to:

Volunteers

Remuneration:

This position attracts a competitive salary commensurate with the NGO sector and includes benefits such as health Insurance

Primary Working Relationship:

Senior Accountant, Administrators, program staff and entire staff

Key Role: Responsible for the day to day maintenance and management of books of accounts.

(a)Financial Management

• Develop annual budgets and forecasts involving relevant staff and coordinate the budget management system

• Prepare annual financial statements and prepare foryear end accounts in advance of the annual audit

• Produce monthly income and expenditure statements and analyse variance for review by PLA Management on the project

• Maintain, monitor cash flow and ensure that there are sufficient funds always available in the banks

• Ensure all staff and volunteers are adhering to financial procedures and policies and ensure that all financial transactions are accurate and properly accounted for

• Regularly prepare quarterly financial reports as required by donor and PLA’s board

• Ensure weekly repo rts are prepared and shared with Senior Accountant

(b)Accounting Functions

• Regularly update all the accounting records and books of accounts such as ledgers and journals for the project

• Maintain a computerised system (Navision) for the project’s income and expenditures

• Ensure that all payments for supplies and/or projects activities are in accordance with relevant PLA regulations and approved work plans/budgets

• Prepare and manage payroll and other statutory payments

• Manage and administer PLA petty cash and reimbursement of staff expenses

• Manage petty cash and prepare monthly petty cashbooks, and ensure that all petty book-keeping and coding is accurate.

• Withdraw and deposit cash and on PLA’s bank accounts on behalf of the organisation

• Manage and monitor bank accounts and the transfer of money between PLA and donor and to partner under the specific project

• Ensure that bank reconciliation as well as debtors and creditors statements are monitored monthly

• Ensure that cheque books, purchase order books, invoices etc are in place, well accounted for and are kept in a safe and secure custody.

• Write and issue cheques to suppliers and going to the bank for bank statements

• Ensure proper filing of vouchers with proper supporting documents and on proper files.

(c)Procurement

• Ensure procurement guidelines are followed for procurement of any general items and consumable

• Participate in the procurement committee meeting and together with members agree on items and service providers to use under the project

• Ensure timely payments are made to procured items based on approved budgets

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(d)Fundraising & Partnerships

• Provide accurate and timely reports to donors

• Support the development of budgets for new proposals and preparation of financial information

• Provide financial information to Management to inform decision making

• Ensure that donor funds are received as per disbursement agreements and that expenditures are coded for each donor

• Perform any other duties assigned.

Skills and qualifications

1. Bachelor of Commerce accounting or BBA - accounting option

2. Proficiency in IT skills with thorough knowledge of computer packages such as Navision

3. Minimum of 2 years working experience

4. Person of integrity with analytical skills

5. Strong interpersonal skills

6. Strong skills in planning, organizing and problem solving and a results-driven attitude.

Send your application in writing, including a motivation letter, curriculum vitae, and three references to admin@pla-uganda.org

Handwritten applications can be delivered to Plot 14 Martyrs Line Ntinda off Kira Road P.O Box 9714 Kampala - Uganda