Uganda: Protection /Community Service Coordinator

TERMS OF REFERENCE

Background

DRC is an International non-governmental organization, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world.

In Uganda, DRC assists the refugees from neighboring countries mainly DR Congo and South Sudan in the South West, West and West Nile region of the country. DRC’s assistance to refugees have been both emergency assistance to address the short term influxes from the neighboring countries as well as to address the sustainable solutions for the refugees. DRC is also the lead of a Consortium (Save the Children, ZOA, and CEFORD) for the implementation of the European Union Trust Fund (EUTF) project in the refugee settlements in West Nile (Rhino camps, Adjumani, Kiryandongo and Bidibidi settlements).

Purpose

The post holder takes responsibility for the technical planning and implementation and participates in District level activities including supporting synergy between and linking up local level activities; managing multi-stakeholder engagement platforms at district level including the CSOs, and any identified stakeholders in order to maintain and further enhance the protection ideology.

Key Responsibilities

Coordination and representation

• Develop relationships with a range of key stakeholders including donors, Local Government and other stakeholders.
• Representation of DRC and active participation in the local Protection Sector and relevant sub-sectors/working groups.
• Close co-ordination of project implementation with partners (UN agencies and national/international NGOs), including referrals, protection gap analysis, advocacy.
• Maintain/establish rapport with government authorities, UN agencies, international and local NGOs as required.

Project development and implementation

• Responsible for initiating concept papers and proposal development on the thematic areas of protection, conflict management, child protection and GBV in particular. Also identify protection gaps with a view to generating ideas for future projects with strong beneficiary impact.
• Take lead to develop new thematic areas according to the analysis of the protection situation and risks.
• Responsible for the development of detailed project implementation plans, budgets and funding proposals at the field level under the supervision of the project Manager and in coordination at national level with the Senior Protection Manager.
• Provide technical support, and link DRC Kyaka II / Rhino Camp program to relevant protection standards, protection mainstreaming and ensuring a rights-based approach to all programming.
• Ensure that a common strategy, approach and tools are developed for all protection components across DRC’s multi-sectoral Programmes in Kyaka II/ Rhino Camp
• · Work closely with Project Manager/Program coordinator to maximize program output and impact.
• Coordinate planning, implementation, monitoring and evaluation of protection- related projects in Kyaka II / Rhino Camp
• Make sure that projects adhere to protection standards and principles as well as DRC guidelines and accountability standards.
• Develop and implement advocacy strategy based on assessment of protection situation and risks.
• In collaboration with the Project Manager/Head of Office prepare quality and timely monthly, quarterly and annual reports.

Grants Management and Reporting

• Manage and oversee all protection grants in Kyaka II/ Rhino Camp, develop and maintain implementation and procurement plans for all projects.
• In collaboration with the Project Manager/Head of Office prepare quality and timely monthly, quarterly and annual reports.
• Ensuring effective implementation of M&E systems throughout the lifetime of the project.
• Manage the project budget; oversee all budget expenditures and ensure they are allowable and allocable according to donor regulations; review monthly Budget Follow up (BFU) and implementation tracking tool and collaborate with the Finance department to ensure accurate expenditures and reporting.
• Actively participate and prepare all documents in advance of the BFU and implementation tracking meetings.

Staff development and management

• Provide technical and programmatic leadership for the protection and community services staff in Kyaka II.
• Develop staff performance measurement and targets and appraise them based on the set targets.
• Conduct training needs assessments of all protection-related staff and make recommendations.
• Conduct periodic field visits to support field staffs through technical back stopping and to train duty bearers.
• Uphold DRC’s code of conduct, Values, and principles of accountability.

Logistics /Finance

• Monitor financial commitments and expenditures against budgets and provide timely feedback on budget follow ups.
• Liaise with DRC Administration, Logistics, and Finance Departments and the Project Manager/Head of Office to ensure smooth operation of the field office .

Reporting Arrangements

The Protection and Community Services Coordinator reports to the Head of Office and has a functional link with the Senior Protection Manager based in Kampala.

Personal Specifications

Essential:

• A University degree in Law, social sciences, development studies, guidance and counselling or relevant fields;
• Post graduate training in project planning and management;
• Minimum of (8) years’ experience working with refugees, vulnerable communities, basic needs and distribution programming experience, and/or advocacy programs;
• Good understanding of protection information management to improve protection outcomes;
• Understanding of gender, protection and human rights;
• Experience in protection interventions in line with Refugees operation with wide Knowledge in SASA methodology;
• Experience of working with UN or Non‐Governmental organizations;
• Good communication skills and ability to conduct training and awareness;
• Computer skills;
• Good organizational and management skills.

Competencies

• Proven commitment to accountable practices.
• Knowledge of working in challenging environments.
• Proven ability to manage large varied workloads and deal constructively with stress and periods with long hours.
• Proven ability to prioritize tasks, meet deadlines and work with limited supervision
• Proactive, stable and robust character and a good team player.
• Excellent communication skills, calm and a good sense of humor.
• Excellent interpersonal skills and demonstrated ability to establish effective working relations at all levels.

Conditions for the position

• The Position is contract based.
• The position is field based with Occasional travel to Kampala
• Remuneration and benefits are as per DRC Uganda standard salary scale and benefit package.

Applications should be in English and include the following:

1. A cover letter (1 page) in which you explain why you are interested in the position and how you meet the qualities and qualifications criteria and salary expectations.

2. Concise and accurate CV (maximum 3 pages). The CV should include information about your qualification, relevant training courses, Work experience, name and contact details of 3 relevant references.

Please send your Cover letter, CV and Academic certificates by email toadministrator@drcuganda.orgby 26^th March 2018 5:00pm clearly indicating position name in the subject line. We thank applicants for their interest in the position however; only shortlisted candidates will be contacted.