Uganda: Logistics Officer - 2 Vacancies based in Kaabong and Kotido (Open to Ugandan Nationals Only)

PROGRAM/DEPARTMENT SUMMARY:

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions
into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future. In Uganda, Mercy Corps has worked since May 2006 by focusing its programming on Health, adolescent girls’ empowerment, economic development, conflict mitigation, and humanitarian response.

GENERAL POSITION SUMMARY:

Mercy Corps is looking for a strong Logistics Officer Position will be required to perform program support logistical duties in a timely and effective manner. The Logistics Officer is responsible for the overall Logistics Management of the their respective Office. S/he will make sure that all programs in the field are fully supported timely and accurately in all type of logistics needs. The Logistics Officer is the key person for all the Logistics arrangements, coordination. In addition, this position will be required to perform other program support logistical duties, such as arranging flights, transportation, lodging, etc… as the need arises.

ESSENTIAL JOB FUNCTIONS:

Asset Management

· Maintain the asset records for the field office and liaise with Head office for a centralized assets inventory

· Ensure all the items bought that fall under Asset category according to MC Policies are properly registered on the Asset Register with all the required information

· Maintain a softcopy and manual filing system of the Asset Register for Amudat Office

· Liaise with all staff on Assets Management, movement and monitor if the register is properly maintained and matches with the softcopy.

· Ensure quarterly reviews and physically crosscheck the Asset Register with the assets to ensure the asset tags are available on the assets and update the assets condition – depreciation if applicable.

Fleet management:

· Ensure that all vehicles are safe and road-worthy and have proper on-board vehicle documentation.

· Maintain administrative vehicle files for each vehicle.

· Continuous tracking of vehicle log-sheets; responsible for monthly compilation of fuel consumptions.

· Schedule vehicle use to meet programmatic and operational needs by maintaining vehicle movement board daily. Oversee and ensure proper use of the vehicles.

· Oversee fuel consumption purchase and tracking including coordination with gas station(s)

· Organize regular service schedules for vehicles and maintain service schedule files.

· Ensure major repairs are done in a timely manner.

· Track vehicle expenses in accordance with the respective procurement policy.

· File Monthly Vehicle Consumables sheet for each vehicle separately.

· Order and maintain stock of spare parts and consumables.

· Manage drivers’ leave schedules ensuring smooth operation of the fleet.

· Coordinate with Human Resources to ensure proper tracking of drivers HR files.

· Ensure drivers are licensed and trained.

· Coordinate with drivers to ensure regular vehicle communications is in place.

· Ensure security measures for vehicles such as parking, storage of keys, emergency supplies, etc.

· Ensures that security incident reports are completed and filed including all vehicles’ related incidents.

· Ensures that accident reports are completed and filed.

· Responsible for oversight of vehicle rentals including tracking of leases and payments.

Other

· Overall responsibility of field office logistics department and serves as local security focal point

· Ensure that the warehouse office training needs are identified and their capacity is built.

· Conduct himself/herself professionally in such a manner so as to bring credit MercyCorps

KNOWLEDGE AND EXPERIENCE:

· A Degree in, Logistics and Procurement Management, Business Management, Economics, or related field (with international NGOs is an asset)

· Three years’ experience in logistics and procurement with strong organizational skills,

· Ability to maintain the procurement and logistics filing system,

· Ability to interact effectively with international and national personnel

· Adaptability to unanticipated circumstances,

· Microsoft Office computer skills and experience with using email.

· Ability to communicate in English and any local language

· Proven ability to solve problems independently without supervision

SUCCESS FACTORS:

The successful candidate will be capable of multi-tasking, rapid decision-making, have initiative, drive and a lot of energy, as well as high emotional intelligence, constructive mentoring skills and proven experience with capacity building. S/he will be committed to long-term program sustainability and the delivery of high-impact activities at the community level. Successful Mercy Corps team members have a strong commitment to teamwork and accountability, thrive in evolving and challenging environments, and make effective written and verbal communication a priority.

Applications: Submit your application through email to ug-mcjobs@mercycorps.org addressed to the Senior HR and Legal Manager, Mercy Corps Uganda. Include a cover letter clearly stating your salary requirements, CV (with 3 referees), and copies of academic qualifications/certificates. Deadline for Submission: Close of business on Thursday, 15^th March, 2018. Subject of email should include the position you are applying for**.** Only short-listed candidates will be contacted by Mercy Corps. Mercy Corps is an equal opportunity employer; qualified female candidates are strongly encouraged to apply. l>