Uganda: Procurement and Logistics Officer

LOCATION(S): Masindi, Uganda

THE ORGANIZATION

The Water Trust develops and implements Water, Sanitation and Hygiene (WASH) programs to combat disease and poverty in the developing world and allow people to live empowered lives of dignity. The Water Trust collaborates with community members, village leaders, local government and WASH service providers to enable villages, schools and health centers to create access to safe water, latrines, and environmental hygiene education. Since 2008, The Water Trust has implemented more than 300 projects in Masindi and Kiryandongo, benefiting more than 120,000 people. The Water Trust is expanding its programs and aims to be a leader in pioneering innovative technological and behavioral change strategies to help foster healthy communities.

OPPORTUNITY SUMMARY

This position represents an opportunity to play a key role in supporting the smooth implementation and safety of field activities that produce meaningful, sustainable change for poor rural communities. Qualified candidates will have experience in procurement management, asset and stock management, vehicle coordination and maintenance, IT maintenance, and facilities management. Ideal candidates will be proactive self-starters who look to find ways to create value across finance and operations for a growing NGO expanding access to clean water, sanitation, and hygiene. This is an excellent opportunity for ambitious professionals who want to develop skills at the intersection of finance and operations.

MAJOR FUNCTIONS AND RESPONSIBILITIES

Procurement and Inventory

• Prepare annual, quarterly and monthly procurement plan with tracking sheet and monthly reports.
• Coordinate purchase requests, orders, suppliers, and inventory, liaising with employees requesting items and finance and program teams as needed.
• Conduct regular market research of goods and services and maintain supplier database with annual assessments of key supplier and contracts.
• Maintain non-fixed assets with an inventory and monthly reports, and fixed assets with an asset register, appropriate insurance, and monthly reports.

Vehicle management

• Coordinate vehicle movement plans and driver support for effective and efficient operations and in response to program needs with monthly analysis of fuel efficiency and vehicle use.
• Monitor vehicle and motorbike maintenance and ensure regular service and repairs are undertaken.
• Maintain files relating to all aspects of vehicle maintenance and management. Oversee Kiryandongo office staff to maintain vehicles and motorbikes in Kiryandongo office.

Facilities and Information Technology

• Ensure that office premises, equipment and furniture are secured and well maintained, including access to power, generator and water and garbage management. Support Kiryandongo Office to ensure these services are in place.
• Ensure that office rental payments and utility bills are prepared, paid and documented in a timely manner and according to contract agreements.
• Ensure that all IT equipment and services are in good working condition at all times.
• Organize internal and external meetings, workshops, and social events, including booking venues, hotel accommodations, travel arrangements, catering arrangements, and ensuring necessary equipment and supplies are in place.
• Coordinate staff and visitors official travel arrangements as needed.

Management

• Develop the skills of the operations teams to effectively support The Water Trust's programs and staff.
• Manage direct line reports, including setting annual objectives, having regular one to one meetings and appraising line reports. In consultation with Finance and Operations Manager, develop and implement individual staff development plan for direct reports.
• Support senior management to develop, review and fully implement up-to-date TWT administrative systems and procedures which comply with The Water Trust policies and national law and regulations.
• Manage Masindi external contractors in operations (e.g., contracted guards).

QUALIFICATIONS AND CHARACTERISTICS

• Minimum of a degree in procurement and logistics management with at least three years of field experience, preferably with an NGO.
• Certificate in logistics and transport management (CLTM or CIPS with a minimum level 4).
• Knowledge of supply chain management.
• Ability to communicate with vendors and employees.
• Ability to coordinate various parties to complete a transaction.
• Ability to maintain composure and respectful communication in high-pace environment.
• Proactively identifies issues and proposes solutions.
• Excellent interpersonal skills.
• Strong written and oral communication skills.
• Comfortable and capable adapting work and priorities to respond to changing situations in order to advance organizational goals and objectives.
• Strong computer skills, notably in Microsoft Word and Excel.
• Able to both work independently with minimum supervision and as part of a larger team.
• Good spoken and written English.
• Possess a valid riding permit and knowledge of road rules.
• Knowledge of the Masindi and Kiryandongo operational context .
• Experience in supporting logistics and procurement for community initiatives.

https://thewatertrust.bamboohr.com/jobs/view.php?id=15

APPLICATION PROCESS

Click the link below and complete the application by February 22, 2018, at 5 p.m. East African Time. Candidates are encouraged to submit their application early as applications will be reviewed on an ongoing basis. Incomplete applications will not be considered. No paper copy applications will be considered.

Due to the number of applications received, we are not able to respond to each application.