Uganda: Office Assistant Based in Matanda – Kanungu Uganda

About HIJRA:

Humanitarian Initiative Just Relief Aid (HIJRA) is an international humanitarian and development organization that positively contributes towards improving the living standards and conditions of those adversely affected by disasters and conflict in the Horn, East & Central Africa by implementing WASH, Health, Education, Livelihoods, Community service & development and Protection programs in the region for a period of more than 20 years.
HIJRA with funding from the UNHCR in Uganda is implementing a multi-Sectoral Program for refugees in Oruchinga settlement (Isingiro district), Nakivale settlement (Isingiro district) and Matanda Transit Center (Kanungu district). HIJRA, in a strategy to expand existing program implementing team, is now seeking for a qualified person willing to offer Humanitarian services in the position of Office Assistant to be based in Matanda – Kanungu District.

Job Summary:

The job holder is responsible for maintaining a clean, safe and attractive working environment and provides other administrative support services.

Reporting Relationships:

The post holder will be responsible to the Camp Manager.

Duties:

1. Ensure the cleanliness of the offices environment, ensure wash rooms are clean and the accessories (tissues papers, detergents, etc.) in use are adequately availed and replaced where necessary
2. Prepare and serve teas/ meals to staff and visitors as well as guests
3. Request for necessary office supplies as directed by the Camp manager
4. Receive and attend to all people visiting the office, directing them to appropriate department/office as necessary.
5. Runs errands for the office as directed by supervisor
6. Make requisition for the purchase of items used frequently within her duties (such as cleaning detergents, beverages etc.)
7. Submit valid receipts for all office purchases in a timely manner.
8. Demonstrates transparency and accountability in all areas of work.
9. Provide clerical assistance to staff through photocopying, binding and filing as requested.
10. Receive and distribute official documents as required.
11. Clean utensils and ensure their safe custody.
12. Receive items/goods from the supplier as required
13. Manage petty cash
14. Any other duty as assigned by the supervisor.

Competencies, Qualifications, Skills and Experience:

· A Uganda Certificate of Education or equivalent with a credit in English and at least a pass in Mathematics.

· At least 1 year of working experience in a relevant field.

· Experience in office attending/ front desk management would be desirable.

· Good computer skills

· Ability and willingness to learn

· Very well organized and able to work under pressure

· Excellent interpersonal skills

· Ability to maintain high standards of hygiene

· Excellent verbal and written communication skills

· Sociable and open minded

· Ability to work with minimum supervision

· Team player

· Hospitable

Application Process:
Qualified Candidates are requested to submit an Application letter and Curriculum Vitae including telephone and emails contacts of three referees including your current/most recent employer.

Applications, addressed to the:

Country Program Manager

Humanitarian Initiative Just Relief AID (HIJRA)

P.O. Box 37703, Kampala, Uganda

Should be sent by email to: vacancies.ug@hijra.or.ke. The subject line should read Office Assistant.

Applications must be submitted not later than close of business on 29^th January, 2018. Only successful applicants will be contacted.

For more information regarding the organization please visit our website www.hijra.or.ke. HIJRA is an equal opportunity employer.

NB: The Contract duration for the position is 4 months.