Uganda: Finance Assistant- 3 Vacancies based in Kitgum, Kampala and Karamoja with 25% travel (Open to Ugandan Nationals Only)

PROGRAM/DEPARTMENT SUMMARY:

The Mercy Corps Finance Department is responsible for all financial functions in Uganda, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Programs and other Departments, the Finance Department provides timely reports and assistance to all departments, senior management and HQ to ensure that financial resources are used efficiently and effectively.

GENERAL POSITION SUMMARY:

Working in the Finance Department under the direction of Senior Finance Officer and Finance Director, the field finance officer is responsible for assigned field office finances, compliance, budget monitoring, reporting, resources management, coordination with others, etc. He/she is also responsible for updating and tracking all assets and finance files. He/she is responsible to make sure that all AAM, segregation of duties and policies and procedures are respected as per the FFM, procurement manual, assets mgt and other manuals/policies and procedures. Tracks contracts, leases and procurements for the office.

ESSENTIAL JOB FUNCTIONS:

· Follow all Mercy Corps policies, procedures, grant compliance and documentation requirements.

· Make sure all Mercy Corps FFM, procurement, assets mgt, HR policies and procedures are implemented.

· Keep off ice safe, safe keys, cash and other assets in a secure and protected place.

· Keep record of all cash, bank and advances on excel worksheet, update every day and reconcile daily.

· Do cash counts weekly and whenever needed with Finance Officer, Program Director, Finance Director, Country Director and official auditors directed by the supervisor..

· Print all payment vouchers and match with the documents and file.

· Pay or received authorized cash or bank payments and receipts.

· Make sure all required documents are attached; calculations are correct, appropriate approvals and reviews made per the AAM before payment of any cash or bank payments.

· Enter transactions to the accounting software under the supervision of the finance officer whenever required.

Code all expenditures following the standard chart of accounts, coded budget and record to the accounting software or recording system daily and ensure weekly review and posting.

· Match invoices/receipts with payment vouchers, GRN and other required documents.

· Prepare cash, bank and advances reconciliations and submit for review/approval every week and monthly.

· Make sure all income taxes, withholding taxes, VAT and other taxes are withheld and paid accordingly.

· Keep all finance documents and reports are properly filed, labeled and stored in a clear and easily accessible manner following FFM.

· Be adaptable and flexible to take new tasks and new assignments as requested from time to time.

· Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.

· Assist other finance functions and offices when ever need arises.

· Any other tasks to be assigned by the supervisor.

KNOWLEDGE AND EXPERIENCE:

· Diploma or advanced certificate or equivalent in accounting or finance is required.

· 2+years’ experience in cashier, finance assistant and accounting.

· International NGO/PVO experience is preferred.

· Accounting skills and experience in general ledger, journal entries, payroll, cash/bank mgt.

· Computer skills in MS Office programs, particularly Excel and accounting software experience.

· Excellent oral and written English skills

· Willing to travel to Mercy Corps offices and take temporary assignments.

SUCCESS FACTORS:

An ability to support programmatic objectives with timely and meaningful financial information is essential. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary. An impeccable professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. ts]>

Applications: Submit your application through email to ug-mcjobs@mercycorps.org addressed to the Senior HR and Legal Manager, Mercy Corps Uganda. Include a cover letter clearly stating your salary requirements, CV (with 3 referees), and copies of academic qualifications/certificates. Deadline for Submission: Close of business on Monday, 6^th November, 2017. Subject of email should include the position you are applying for**.** Only short-listed candidates will be contacted by Mercy Corps. Mercy Corps is an equal opportunity employer; qualified female candidates are strongly encouraged to apply.