Uganda: Finance and Administration Assistant- 2 Vacancies based in Rhino Camp and Palorinya Settlement (Open to Ugandan Nationals Only)

PROGRAM/ DEPARTMENT SUMMARY

Mercy Corps has been operating in Uganda since 2006 and works to catalyze change makers within the Ugandan private sector, civil society and government to create economically dynamic, healthy and secure communities. We were recently awarded funding for an 18-month Directorate-General for European Civil Protection and Humanitarian Aid Operations (ECHO) funded program around Livelihood Programs for South Sudanese refugees in Bidibidi Settlement, Rhino Camp and Palorinya Settlement in Uganda. The program will focus on building Livelihood activities and Agriculture resilience through agricultural inputs and trainings, creation of VSLAs and IGAs activities.

GENERAL POSITION SUMMARY

Mercy Corps is looking for an experienced, qualified person to fill the position of Finance and Administration Assistant. Reporting to the Senior Operations Officer and a dotted line reporting responsibility Finance Coordinator, the Finance and Administration Assistant will support implementation of livelihood activities Rhino Camp and Palorinya Settlement. As needed, Finance and Administration Assistants will be expected to support all interventions of the program. Specific activities will include strengthening relationships with existing community structures, assessing beneficiaries; mobilizing community members for assessments and registration of beneficiaries; post-distribution monitoring and after-action-reviews and any other activity as needed. S/he will be a creative, action-oriented problem solver with strong experience in partnership management.

ESSENTIAL JOB FUNCTIONS:

Finance

· Manage Petty Cash

· Keep record of all cash, bank and advances on excel worksheet, update every day and reconcile daily.

· Do cash counts weekly and whenever needed with the Sub-Office responsible

· Print all payment vouchers and match with the documents and file.

· Pay or receive approved and financially reviewed cash or bank payments and receipts.

· Match invoices/receipts with payment vouchers, GRN and other required documents.

· Prepare cash, bank and advances reconciliations and submit for review/approval every week and monthly.

· Assist other finance functions and offices when ever need arises.

Administration

· Assist in facilitating the smooth flowing of routine, administrative work of the office

· Assist management in facilitating the adherence to Mercy Corps administrative, IT, HR and logistics procedures and staff policies by support staff. Provide training and guidance to support staff, as needed;

· Responsible for the smooth running of the following office functions: Reception of visitors, photocopies and mail services, telephones.

· Ensure the office and compound are clean and maintained at a routine schedule;

· Assist in the collection of monthly timesheets and processing of payroll;

· Maintain proper filing system.

Procurement

· Daily coordination of MC procurement activities;

· Has a full understanding of MC procurement policies and formats. Assists, as needed in training staff on these policies;

· Assist Program and operational personnel in regular procurement planning meetings.

· Collects quotations and bids from the market for PR-s

· Maintain procurement reporting through master lists.

· Handling Procurement filing for both electronic and hard copy documents.

· Manage minor repairs at residences and office ( Plumbing, electrical and general)

· Ensure quality and quantity ordered material and service

Collaboration / Networking

· Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps Uganda and to not jeopardize its humanitarian mission.

KNOWLEDGE AND EXPERIENCE:

· Bachelor’s Degree in relevant field and 2 years’ experience in Finance and Administration

· Background in humanitarian response activities preferred.

· Strong community mobilization skills a must.

· Good writing, communication, organization, prioritization and negotiating skills.

· Good (English) verbal and written communication skills preferred.

· Computer literacy with a full knowledge of office applications.

· Excellent attention to detail and ability to complete tasks in a timely manner.

· Excellent teamwork abilities and interpersonal skills.

· Demonstrated flexibility, creativity and enthusiasm as well as a willingness to learn and to be continually adaptive within a dynamic and often self-directed working environment mandatory.

· Proactive, problem-solving action orientation is essential.

SUCCESS FACTORS:

The ideal candidate will;

· Have the ability and curiosity to work comfortably and effectively in the cultural, relatively poor infrastructure of West Nile.

· Be an excellent communicator, have a strong sense of humor, multi-tasker, and able to work difficult and often stressful environments.

· Be committed to the work of Mercy Corps and the objectives of this program. They will demonstrate their dedication with a strong work ethic, attention to detail and creative problem solving.

Submit your E-mailed application including a cover letter clearly stating your salary requirements, CV (with 3 referees) and copies of academic qualifications/certificates through the Senior Human Resource & Legal Manager to ug-mcjobs@mercycorps.orgOR Hand deliver applications to Mercy Corps Yumbe Field Office on Plot 1 Ideku Road, Chinia Village Yumbe Town Council. Deadline for Submission: Close of business on Tuesday, 20^th June, 2017 Subject of the email should include the position you are applying for. Only short-listed candidates will be contacted by Mercy Corps. Mercy Corps is an equal opportunity employer; female candidates are strongly encouraged to apply.