Uganda: Senior Operations Officer- 1 vacancy based in Yumbe in charge of West Nile Activities in Rhino and Palorinya Camps (Open to Ugandan Nationals Only)

PROGRAM/DEPARTMENT SUMMARY:

Mercy Corps has been operating in Uganda since 2006 and works to catalyze change makers within the Ugandan private sector, civil society and government to create economically dynamic, healthy and secure communities. Our works focus on building resilience and enabling economic growth, improving opportunities to attain better health and nutrition, and improving governance and conflict management. We implement programs in the northern districts of Pader, Kitgum, Agago, Lamwo, Gulu, Omoro, Moroto, Kaabong, Abim and Kotido with funding from USAID, US State Department, Walmart Foundation, SDC, DFID as well as other private donations.

We were recently awarded funding for an 18-month Directorate-General for European Civil Protection and Humanitarian Aid Operations (ECHO) funded program around Livelihood Programs for South Sudanese refugees in Bidibidi Settlement in Yumbe District, Rhino and Palorinya Camp in Uganda. The program will focus on building Livelihood activities and Agriculture resilience through agricultural inputs and trainings, creation of VSLAs and IGAs activities. Mercy Corps is looking for a motivated, qualified and entrepreneurial individual to fill the position of Senior Operations Officer for West Nile. He/She will be responsible for overseeing and ensuring the operations and functions of the field office to ensure programs run smoothly.

GENERAL POSITION SUMMARY:

Mercy Corps is looking for an experienced, qualified Ugandan to fill the position of Senior Operations Officer for West Nile. Reporting to a Head of Office, the Senior Operations Officer will be primarily responsible for overseeing and ensuring the operations and functions of the field office to ensure programs run smoothly. The Senior Operations Manager will provide supervision and training functions in the field office for staff in all aspects of logistics including Procurement, Fleet, Asset (including warehousing and stock-keeping), Security, and HR & Administration. The Senior Operations Officer is responsible for compound/equipment maintenance as well as general day to day management of the office.

ESSENTIAL JOB FUNCTIONS:

Fleet

· Reads and has a clear understanding of the Mercy Corps Fleet Management procedures.

· Works to make sure all vehicles are in good repair, including insurance cover

· Maintain administrative vehicle files for each vehicle

· Oversee fuel consumption purchase and tracking including coordination with gas station(s)

· Ensure major repairs are done in a timely manner.

· Participate in hiring and disciplinary measures for drivers.

· Ensure that accident reports are completed and filed.

Asset

· Ensures that procedures outlined in the Mercy Corps Asset Management Manual will be implemented in Field Office.

· Ensure all new Mercy Corps assets in the field office are in the asset register and ensure the appropriate coding and tags are placed on each item.

· Ensures the electronic database is updated monthly and provide an electronic copy to supervisor; a hard copy is printed, signed and filed in the assets folder;

Procurement

· Has a full understanding of MC procurement policies and formats. Provide training to staff on these policies;

· Enforce proper use of procurement ceilings and approval procedures.

· Assist Program and Operational personnel in regular procurement planning meetings.

· Oversee the gathering of quotations and bids from the market for PRs as per Mercy Corps standards and formats;

Security

· Serve as security focal point for the field office, update and implement security policies appropriate for the local context

· Ensure all national and international staff are well-informed of security policies and procedures, including emergency strategies and evacuation plans

· Train the hired security staff on Mercy Corps Security Standard Operating Procedures

HR/Administration

· Oversee the smooth flowing of routine, administrative work of the Mercy Corps Field Office and program support operation

· Ensure inventory list of all office furniture, stationery and equipment is maintained and updated frequently.

· Ensure office and personnel policies are in compliance with Mercy Corps Field Administration Manual and National Staff Policy Handbook

· Coordinate all of Mercy Corps’ Human Resource and recruitment requirements, to include recruiting national staff.

KNOWLEDGE AND EXPERIENCE:

· Bachelor’s Degree in relevant field.

· Background in humanitarian response activities preferred.

· 4+ years’ experience in Logistics and Administration management required.

· Experience managing the development, implementation, administration, and compliance of US Government, ECHO/EC, UN, private foundation, and corporate grants, and related projects.

· Strong community mobilization skills a must.

· Good writing, communication, organization, prioritization and negotiating skills.

· Good (English) verbal and written communication skills preferred.

· Computer literacy with a full knowledge of office applications.

· Excellent attention to detail and ability to complete tasks in a timely manner. l

Applications: Submit your application through email to ug-mcjobs@mercycorps.org addressed to the Senior HR and Legal Manager, Mercy Corps Uganda. Include a cover letter clearly stating your salary requirements, CV (with 3 referees), and copies of academic qualifications/certificates. Deadline for Submission: Close of business on Wednesday, 21^st June, 2017. Subject of email should include the position you are applying for**.** Mercy Corps will contact only short-listed candidates. Mercy Corps is an equal opportunity employer; qualified female candidates are strongly encouraged to apply.