Country: Uganda
Closing date: 07 Jul 2017
Request for Proposals:Consultant to Prepare the Project Document for a Medium Sized GEF Project in Uganda
Closing Date:7th July 2017.
Location: Uganda
1.Background
On 9th May 2017, the Global Environment Facility (GEF) Secretariat approved a Project Identification Form (PIF) in Uganda for a $1,050,000 medium sized project with funding from the newly established Capacity Building Initiative for Transparency (CBIT). See full PIF Document here http://bit.ly/2revtEm
The project entitled “Strengthening the Capacity of Institutions in Uganda to comply with the TransparencyRequirements of the Paris Agreement” will be executed by the Ministry of Water and Environment(MoWE) and the Africa Innovations Institute (AFRII).The project will be implemented by the CI GEF Project Agency. A Project Preparation Grant (PPG) has been awarded to enable preparation of the full Project Document (ProDoc), based upon the approved PIF.
The main objective of this project is to support institutions in Uganda to respond to the Transparency Requirements of the Paris Agreement. The main components of the project are:
· Establishing & strengthening the institutional arrangements for robust GHG emission inventory and MRV System
· Building the capacity of key stakeholders to collect, process and feed gender disaggregated data into the GHG emissions inventory and MRV system
· Testing and piloting the GHG emission inventory and MRV system
The Capacity Building Initiative for Transparency (CBIT) was established at COP 21 to support developing countries to enhance transparency requirements as defined in Article 13 of the Paris agreement in a timely manner. The CBIT aims to (a) strengthen national institutions for transparency-related activities in line with national priorities; (b) provide relevant tools, training and assistance for meeting the provisions stipulated in Article 13 of the Agreement; and (c) assist in the improvement of transparency over time.
2. Scope of Work
The consultant will lead the development of the CEO Approval Package for the for the medium-sized GEF project “Strengthening the Capacity of Institutions in Uganda to comply with the TransparencyRequirements of the Paris Agreement”
Drawing on the approved PIF and incorporating input from the GEF Secretariat, the consultant will be responsible for preparing the CEO Approval Package which includes the CEO Approval template, the CI-GEF ProDoc, developing a detailed result-based project framework and incremental cost analysis, developing all safeguard plans (minimum requirements are: Stakeholder Engagement Plan, Gender Mainstreaming Plan and an Accountability and Grievance Mechanism) and draft the budget for implementation. The consultant may build upon existing accountability and grievance mechanism plans if need be.
3. Key Tasks
The consultant will work closely with AFRII and MoWE to undertake the following tasks:
Prepare the PPG work plan for the development of the ProDoc, following the templates and formats provided by the CI-GEF Project Agency. The PPG work plan will be approved after the project kick-off meeting and incorporation of comments from participating stakeholders.
Undertake a review of relevant literature and documents, including government and donor strategies for meeting enhanced transparency requirements as defined in Article 13 of the Paris Agreement. This will include but is not limited to activities and or projects (i)Tracking greenhouse emissions sinks and sources (ii)Tracking progress towards achieving Uganda’s Nationally Determined Contribution (iii)Providing information related to climate change impacts and adaptations (iv)Providing information on financial, technology transfer and capacity building support in line with the Paris Agreement transparency framework. The literature review will ensure alignment with existing related work and avoid duplication of efforts.
Consult with key stakeholders to solicit their input into the development of the ProDoc including the project work plan. These consultations should take place in person, via telephone, electronic conferencing and or workshops and should at minimum, involve Vital Signs, the Ministry of Water and Environment, and the Africa Innovations Institute identified representatives.
Interact closely with VS, MoWE, AFRII and other stakeholders to encourage cross-fertilization of ideas and ensure coherence between the design of the GEF CBIT Uganda project and the overall direction of Uganda’s national climate change mitigation and adaptation plans and achievement of her Nationally Determined Contributions.
Work with the VS, Ministry of Water and Environment, AFRII team to prepare a presentation on the 1st ProDoc draft to key stakeholders during the first stakeholder consultation meeting/workshop. Informed by the literature review and input from the GEF Secretariat, the Vital Signs team, Ministry of Water and Enviroment,AFRII, CI-GEF Project Agency as well as a final stakeholder validation workshop , prepare a ProDoc and GEF-CEO Approval Document for a medium-sized GEF project based upon the approved PIF and GEF feedback documents. See the project framework in the PIF Document here http://bit.ly/2revtEm
4. Deliverables
By 31st July 2017, a zero draft of the ProDoc and Inception Report, using the outline provided by the CI GEF Project Agency, the approved PIF, the GEF Secretariat’s comments on the PIF and additional information provided by MoWE and AFRII. This draft will indicate gaps that need to be filled and sections requiring elucidation, and is intended to be a guide for further preparation of the contents.
By 18th August 2017, a first draft of the ProDoc which incorporates all the comment from GEF Secretariat, Vital Signs, MoWE, AFRII and the CI GEF Project Agency, first round of consultations, meeting ,input from the 1ST stakeholder workshop etc., and which will be submitted to Vital Signs ,AFRII and MoWE project team for review and comment.
By 22nd September 2017, a second draft of the ProDoc, incorporating all feedback and comment from the project team and two stakeholder workshops, which will be submitted to Vital Signs, MoWE, AFRII and CI GEF Project Agency for review and comment. This draft will respond to comments from the project key stakeholders and the inception meeting (key task 5); and the first drafts of the Gender Mainstreaming Plan and Accountability and Grievance Mechanism.
By 30th November 2017, a final draft of all documents, which responds to the comments from the CI GEF Project Agency, MoWE, AFRII and the GEF Secretariat.
5. Period of Performance
It is expected that the Project document will take approximately 45 days to develop, spread over a period of 5 months. The process is expected to begin in July 2017 with final submission to the GEF Secretariat 30th November 2017.
7. Services Provided by Vital Signs
The Vital Signs, AFRII and the MoWE project leads will provide the consultant with an initial orientation in Kampala and all relevant background documents prior to the kick-off meeting. Each of the institutions Project leads will be available for ongoing conversations, to clarify expectations with regard to the process and outputs. Also, VS will facilitate close coordination between preparation of the ProDoc, development of strategies, systems and processes for the project. MoWE shall also be available for Policy Guidance.
8. Contract Type
Vital Signs, via Conservation International Foundation, will issue a fixed-price contract for this work. Per the consultant’s proposal and subsequent negotiations, the contract will include a set of fixed payments based on submission and acceptance of deliverables, per Section 4 (Deliverables), above.
VS will accept proposals from individuals, consulting firms or organizations. VS anticipates that the work will be completed by a single person. If a team of people is proposed, VS intends to execute a consulting contract with a single individual, firm, or organization, which will serve as the lead entity and be responsible for contractual and financial arrangements with all others.
9. Minimum Qualifications of Consultants
VS requires an individual or small team of individuals with senior-level qualifications to perform the work described here. Individuals will have, at a minimum, 20 years of experience in the field of climate change, environment conservation and sustainable development, including substantial experience in preparing full-sized GEF projects under the climate change, biodiversity and land degradation, sustainable forest management focal areas, as well as demonstrable experience working with the Government of Uganda.
10. Location of Work
The consultant shall work from their base of operations, and will be required to make visits to identified stakeholders organisations in Uganda as necessary.
11. Monitoring and Evaluation of Consultant Performance
The Vital Signs Africa Field Director together with representatives from the MoWE and AFRII will supervise consultant performance, and be responsible for review and acceptance of all written deliverables.
12. Key Personnel
The completion of this work is dependent on personnel. As such, applicants must name every individual expected to work on the contract, as well as their individual CV’s. CI will not accept any proposal that lists an expert as “to be determined.” CI considers all personnel named in the proposal as “key,” and must provide express, written authorization for replacement of named personnel.
13. Instructions for Submission of Technical Proposals
Point of contact: the point of contact for this solicitation is Africa Field Director, Vital Signs Monitoring system. Proposal submissions and queries should be sent to his attention at vitalsignsrfp [at] conservation.org.
Right of award: CI may reject any or all bids that are not responsive to the Scope of Work.
Language: proposals must be submitted in English.
4.Deadline for Submission: The deadline for submission of full RFP is 7TH July 2017
Currency: proposals should be budgeted in United States dollars. Payment will be made in United States dollars.
Cover and signature: applicants should submit their proposals with a cover letter signed by an authorized representative of the applicant.
Expert table: proposals should include a table with the name, position title, and level of effort (in person-days) of all individuals proposed to work on the project.
Resumes: proposals should include the resume of all named personnel corresponding to the table in Item 6 above.
Timeline: proposals should include a work plan with detailed activities per deliverable for completing the ProDoc. The timeline should include deadlines for development of a stakeholder engagement plan, estimated time for feedback etc
14. Instructions for Preparation of Budget (Cost Proposal)
Format: budgets must be prepared and submitted in Microsoft Excel and explicitly show all units (e.g., labour days), unit costs (e.g., loaded daily rates), and total costs. Excel files should be “unlocked” and show all calculations.
Included costs: budgets should include lines for:
3.1. Labour, by individual expert, in person-days, multiplied by either a base daily pay (in US dollars) or a “loaded” daily pay (e.g., inclusive of fringe benefits, other indirect costs, or fee). Proposed daily rates must be in accordance with the qualifications represented in the resumes of the named individuals.
3.2. Other direct costs, including costs for items like telephone, internet, photocopying, small office supplies, etc. (if required).
3.3. Professional services or subcontracts, if the applicant will engage experts who are not direct employees of the organization, then, as with Item 3.1 above, these lines should list individual expert, in person-days, multiplied by either a base daily pay (in US dollars) or a “loaded” daily pay (e.g., inclusive of fringe benefits, other indirect costs, or fee). Proposed daily rates must be in accord with the qualifications represented in the resumes of the named individuals.
- Budget Justification: a budget narrative must accompany the budget spreadsheet, justifying proposed costs.
15. Evaluation Criteria
CI will evaluate proposals based on the following criteria:
Criterion
Demonstrated experience(60%) working with the Government of Uganda and with preparing medium to full-sized GEF Project Documents under climate change, biodiversity and land degradation, sustainable forest management, Monitoring and Verification System development focal areas,
Relevant technical expertise( 20%) to the project, including but not limited to: climate change, biodiversity and land degradation, sustainable forest management knowledge management, stakeholder engagements and institutional strengthening.
Appropriate budget,(20%)demonstrating appropriate allocation of labour days in relation to tasks and deliverables; appropriate consultant daily rates in relation to qualifications; appropriate other direct costs in relation to the scope of work; and overall cost effectiveness
How to apply:
Submissions should be sent to vitalsignsrfp[at]conservation.org before the deadline 7th July 2017.