Uganda: Director, Financial Management and Operaitons

Overview:

The Director of Financial Management and Operations (F&O) will be responsible for providing the financial and operations management, overseeing all financial and contractual aspects, for an upcoming national family planning in Uganda. The Director of F&O works closely with key program staff to ensure accurate financial, contractual and administrative reporting of the project. The Director of F&O will ensure that the financial reports are compatible with standard accounting practices and follow Jhpiego and US government rules and regulations.

The Director of F&O will be responsible for ensuring cost consciousness, efficient spending and for implementing and maintaining an on-site financial accounting and bookkeeping system required to assure the integrity and effective performance of regional Uganda financial operations. The Director of F&O oversees day-to-day coordination of financial activities for integrated health programs. Manages all sub-grants, ensuring compliance and reporting of sub-awardees. Provides technical assistance to partner finance departments as needed to ensure the highest level of integrity in financial operations. The Director of F&O oversees Finance and Grants Officers. This position is contingent upon award from USAID.

Ugandan nationals encouraged to apply.

Responsibilities:

• Oversee all financial planning, budgeting and reporting for regional integrated health program.

• Provide guidance to Chief of Party regarding the financial requirements of the project and office operations.

• Prepare accurate budgets, track expenses, ensure that required financial controls and cost-performance monitoring mechanisms are in place and adhered to, prevent over or under expenditure of budgets, ensure proper safeguards of funds and ensure compliance with established USG and headquarters’ financial, accounting and administrative procedures.

• Review, reconcile and monitor all project accounts, including major program operating accounts and petty cash operations involving cash advances.

• Determine updated monthly project accruals and projections to support forecasting accuracy and program completion, as required.

• Provide guidance, monitoring and support to project team, including procurement for goods and services, logistical support for local and international travel for staff and consultants, financial oversight of local sub-grantees (as needed) and maintenance of office inventory

• Provide guidance and support for contracts development and management

• Provide financial capacity-building for local grantees

• Maintain and administer project financial accounting system.

• Prepare the monthly financial report by using adapted finance software (QuickBooks).

• Use various software applications such as spreadsheets, relational databases, statistical packages, and graphic packages to assemble, manipulate, and format data and/or reports.

• Implement and oversee a detailed financial reporting and reimbursement process in accordance with Jhpiego's established financial system.

• Make in-country budget adjustments and other cost improvement measures, as required.

• Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting.

• Work collaboratively with the project team and headquarters staff to ensure proper project and financial reporting, spending and compliance with project terms and conditions.

• Provide financial reports, including pipeline analysis, quarterly project reports, or as requested by the donor.

• Ensure that donor resources are appropriately directed to program priorities and are in line with program work plans.

• Contribute to program team in developing work plans and annual budgets for program activities and local office costs.

• Manage all sub-grants to local grantees ensuring sub-awardees’ compliance and reporting

• Work closely with auditors during audit of the program.

• Serve as a resource person for non-finance staff on USG, JHU and Jhpiego rules and policy.

• Provide financial oversight to finance officers.

• Ensure that proper human resources administration procedures are in place for project staff, including tracking of leave, sick days, absence and other human resources actions.

• Ensure compliance by all assigned staff to the JHU and Jhpiego timekeeping requirements, as well as, the staff’s timely approval of timesheets.

• Ensure that Jhpiego personal files for project staff have all the relevant records including employment agreement and job description

Required Qualifications:

• BA in business, finance, accounting, public administration or related field; advanced degree preferred
• 8 years' experience in administrative and financial management of large-scale (US$ 5M), complex, international programs in developing countries, some of which has been USAID-funded, including managing donor-funded subcontracts/grants
• 7 years' experience with financial analysis, financial reporting, cash flow analysis, budget development and forecasting, preferably on international health projects
• Knowledge of USG cost principles, including USAID regulations, GAAP accounting rules and grants contract management
• Familiarity with USAID policies and administrative procedures
• Expert knowledge in the use of financial software applications (QuickBooks), databases, spreadsheets, and/or word processing. Packages include: Microsoft Outlook, Access, Excel and Word.
• In-depth knowledge of USAID projects, regulations, compliance and reporting
• Excellent financial management skills
• Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform
• Fluent in written and spoken English; knowledge of Burmese preferred
• Excellent oral and written communications skills
• Strong leadership skills, as well as skills in facilitation, team building and coordination
• Familiarity with Uganda’s health system
• Ability to coach, mentor and develop technical capacity in regional and national programs and technical staff
• Experience managing a team and motivating team members
• Understanding of management principles and how to create a sense of a team
• Excellent skills in facilitation, team building and coordination
• Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform
• Strong written and spoken English
• Excellent oral, written, and presentation communications skills
• Proficiency in writing and editing letters, reports and documents
• Ability to travel nationally and internationally

Preferred Qualifications:

• Masters’ degree preferred
• Ugandan nationals strongly encouraged to apply

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Please apply at: 2016-2735 -https://jobs-jhpiego.icims.com/jobs/2735/director%2c-financial-management-and-operations/job

Applicants must submit a single document for upload to include: cover letter, resume, references, and salary history.

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer