Uganda: Grants Manager

Scope of work

With the supervision and guidance of the Deputy Director of Programs and support from the Country Director, the Grants Manager will be responsible for ensuring efficient grants management and funds mobilization for the country program. The position will link closely with the program and operation team members at Kampala and field offices, and various technical units. The Grants Manager will also line manage the Program and Grants Fellow based in Kampala.

Specific Responsibilities

Strategy and Fundraising

• Develop, update and implement a well designed fundraising plan for the country program in line with country Strategy Action Plan (SAP), working in coordination with the HQ business development team members with support from DDP.
• Research and collect information from external and internal sources about potential funding opportunities for the country program.
• Identify, assess and approach new donors and represent the IRC as required with donors together with relevant program and management team members.
• Analyze and provide advice to program staff and senior management on donor policies/compliance issues and formal requirements of donors.
• Build fundraising capacity within the program team by developing or adapting training materials and training staff on donor relations, proposal writing, report writing, donor compliance issues, and donor contract management.

Program Design & Proposal Development

• Draft high quality donor proposals and other grant documentation in collaboration with the Technical Coordinators, Program Managers and Technical Advisors, ensuring that IRC's Strategy Action Plan (SAP) priorities, and budgeting for M&E and other relevant guidelines are incorporated into proposals and projects.
• Work with the Technical Coordinators in proposal and budget development processes for all public and private-sector donors relevant to the country program.
• Monitor overall donor issues (strategy, partnerships) and funding trends by undertaking research of donor websites, attending coordination meetings and discussions with IRC country, regional teams and the technical advisers.

Grants Management & Compliance

• Working under the guidance of the Deputy Director of Programs (and Country Director), work closely with Technical Coordinators /Managers and the operations (Finance and Supply Chain) teams on all grants related tasks, specifically focused on compliance and grants administration.
• Maintain grants and report tracking system to ensure all grant files are organized and well managed for planning and preparation of donor reports and project monitoring.
• Maintain grants and sub-grant management system, including grant files, project and financial reporting documentation, and monitoring systems and tools to ensure sub-grant compliance.
• Support the organization and follow-up of grant opening meetings, grant review meetings, and grant close out meetings. Encourage appropriate monitoring of program activities, work plans and BvAs on a monthly basis to ensure program quality in collaboration with Technical Coordinators/Managers by helping to develop tools and organizing BVA and review meetings and ensuring follow-up actions are identified and circulated as part of documentation.
• Provide technical guidance on IRC and donor regulations to ensure compliance within program implementation and reporting. Raise compliance issues with program staff, finance staff and Country Director as necessary, seeking support from region/HQ as needed

Reporting & Documentation

• Manage all internal and external reporting, ensuring high-quality, well-written and timely reports meeting donor and IRC requirements, with support from the Technical Coordinators/Managers.
• Work with Technical Coordinators/Managers to prepare narrative program reports in accordance with donor designated formats as required. Ensure that draft reports disseminated for review and feedback by senior management team, relevant technical advisors, and HQ staff prior to submitting the final report to donor.
• Prepare and update country program and specific sectoral information sheets. Provide relevant communications information as necessary for dissemination to donors, regional office and HQ, and media.

Requirements

• Bachelor's degree in international relations or other relevant field; Masters preferred
• 3 to 5 years of INGO field experience in a similar position: grant management, proposal development (program narratives and budgets) and donor reporting.
• Knowledge of UN (UNHCR/ UNDP/ UNICEF/WHO), US (USAID/BPRM), EU (ECHO/ EC) and UK (DFID) donor regulations, procedures and requirements
• Proven experience of raising funds from USAID, ECHO, DFID, EU, UN, private donors, multilateral agencies, etc.
• Proven ability to develop winning proposals to public and private-sector donors
• Ability to represent IRC to donors and external actors as necessary
• Excellent written and spoken English essential
• Excellent organizational skills, ability to determine priorities and attention to detail a must
• Ability to work in a multicultural context as a flexible and respectful team player
• Willingness to travel to the field as and when needed
• High-level of knowledge and practice with Word, Excel, Outlook, etc. required
• Work in a multisectoral/ multicultural team- patience, cultural sensitivity and application of contextual understanding in day to day work
• Ability to work with tight deadlines for proposal development/ information needs

Please follow this link to apply: http://www.aplitrak.com/?adid=a2F0cmluYW1pbGxlci4yOTQ0MC4zODMwQGlyYy5hcGxpdHJhay5jb20