Country: Uganda
Closing date: 06 Jan 2017
Description
YouBelong-Uganda is a non-government organization registered in Uganda since 2016. YouBelong-Uganda is committed to transition people out of institutional care in Uganda and back into the care of strengthened families and local communities. YouBelong-Uganda’s first programme (YouBelong Home) focuses on transitioning many hundreds of discharge-ready patients from the national referral mental hospital in Kampala back to their families and communities by establishing local support services that have the potential to develop into a cohesive and robust community mental health service
The YouBelong-Uganda office is located in the Butabika neighborhood of Kampala. Under the supervision of the Chief Executive Officer or his delegate, the Office Manager will be responsible for ensuring that operations and activities at the YouBelong-Uganda office run smoothly and for creating an enabling environment in the office for staff to carry out their tasks. These activities will include the following:
Responsibilities
- Supervise duties of office staff including the receptionist, drivers, security officer, sanitary officer, and IT officer
- Manage telecommunication issues for the office staff including email setup, office calendars, internal phone networks, mobile phone networks, teleconference capability
- Manage office purchases including hardware (e.g., computers, printers, phones, projectors, etc); software (e.g., internet, phone lines etc.); furniture
- Manage relevant warranties and service contracts with trusted vendors for office equipment
- Procure and maintain inventory for dispensable items (e.g., stationery, pens, toner for printers, extension cords, toiletries, cleaning supplies, etc)
- Organise and coordinate meetings (including travel arrangements, invitations, etc.)
- Documenting minutes for all staff meetings and maintain issue logs
- Perform duties of receptionist when office is understaffed or when requested by supervisor
- Liaise with finance department regarding monthly procurements, outstanding invoices, and expenditures
- Develop and maintain office filing system (both electronic and hard copy)
- Contribute to the development of human resource standard operating procedures (SOPs)
- Any other tasks requested by supervisor(s)
Prerequisites
- Applicants should possess a University level Bachelor’s Degree in the management area.
- Prior experience in office management (> 2 years)
- Skills in information technology relevant to responsibilities detailed above
- Ability to work independently and meet deadlines; ability to manage projects and execute tasks; ability to communicate effectively; ability to forecast and solve problems; ability to work effectively with the YouBelong-Uganda team and external partners
Details
Project
YouBelong Uganda Office Manager
Start date
2nd half of January
Term
One year contract with a three month probationary period (with possibility of extension)
Location
Kampala, Uganda
Number of openings
1
How to apply:
Hiring Process
Applicants for this position are required to send a written application with CV and references to hiring@youbelongcommunity.org.
A short list of applicants will be selected no later than two weeks after close of application process, followed by interviews. Salary will be discussed with the successful applicant; Ugandan tax law and employment law will apply.