Country: Uganda
Closing date: 03 Jan 2017
Position Description
Title : Human Resource and Administration Assistant
Category : E 1
Location : Arua, Rhino Camp
Date : 28/12/16
Background
DRC is an International non-governmental organization, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world.
In Uganda, DRC assists the refugees from neighboring countries mainly DR Congo and South Sudan in the South West, West and West Nile region of the country. DRC’s assistance to refugees have been both emergency assistance to address the short term influxes from the neighboring countries as well as to address the sustainable solutions for the refugees. DRC is also the lead of a Consortium (Save the Children, ZOA, and CEFORD) for the implementation of an EU Trust Fund project in the refugee settlements in West Nile (Rhino camps, Adjumani and Kiryandongo settlements).
Purpose
The Human Resource and Administration Assistant will facilitate the efficient and effective HR/administrative operation of DRC operational office. He will ensure compliance with all DRC Operations Handbook Manual (OHB) alongside donor policies, procedures, guidelines and rules.
He will seek and receive policy guidance/ instructions and support from Project Manager, Finance and Admin Coordinator on their respective areas of responsibilities.
Key Responsibilities
The Human Resource &Administration Assistant will perform the following tasks;
- Support in all the administrative and clerical duties as pertain to the office and respond to inquiries.
- Ensures cleanliness and decorum of the office premises and surrounding.
- Monitor and control the utilization of office consumables and stationery
- Assist in maintaining and updating the Inventory / Asset list of the organization
- The HR/Admin Assistant ensures that all Rhino Camp staff personnel files are updated by sharing relevant documents with the HR/Admin Assistant in Arua
- Is responsible for ensuring that all Rhino camp have medical insurance and DRC IDs in close collaboration with the Administration and Finance coordinator.
- Ensures office equipment and premises are in a usable condition
- Ensures orientation for all new Rhino Camp staff
- Responsible for disseminating Monday morning meeting minutes to the coordination office in Arua
- Support Finance and Admin coordinator in HR aspects including payroll updates, leave tracking, travel and orientation planning at field level.
- Support project manager in ensuring staff are familiar with DRC complaints mechanism.
- Support in the Management, Supervision and capacity building for staffs
- Ensure that staff upholds the DRC’s Code of Conduct.
Reporting Arrangements
The Human Resource and Administrative assistant reports to the Project manager Rhino Camp and has functional relationship with the Administration and Finance coordinator Arua
How to apply:
Application and CV
Applications should be in English and include the following:
- A cover letter (1 page) in which you express your interest in the position and how you meet the qualities and qualifications criteria.
- Concise and accurate CV (maximum 3 pages). The CV should include information about your qualifications, name and contact details of 3 relevant references.
The application should be sent to administrator@drcuganda.org and the subject line should read
HR&ADMIN Assistant- Rhino Camp
The deadline for submission of applications is Tuesday the 3rd January 2017.
We thank applicants for their interest in the position however; only shortlisted candidates will be contacted.